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Associate Program Manager

Early Talent

Bangalore, India

Job ID: R01234

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Description

Confluent is pioneering a fundamentally new category of data infrastructure focused on data in motion. Have you ever found a new favorite series on Netflix, picked up groceries curbside at Walmart, or paid for something using Square? That’s the power of data in motion in action—giving organizations instant access to the massive amounts of data that is constantly flowing throughout their business. At Confluent, we’re building the foundational platform for this new paradigm of data infrastructure. Our cloud-native offering is designed to be the intelligent connective tissue enabling real-time data, from multiple sources, to constantly stream across the organization. With Confluent, organizations can create a central nervous system to innovate and win in a digital-first world.   

  

We’re looking for self-motivated team members who crave a challenge and feel energized to roll up their sleeves and help realize Confluent’s enormous potential. Chart your own path and take healthy risks as we solve big problems together. We value having diverse teams and want you to grow as we grow—whether you’re just starting out in your career or managing a large team, you’ll be amazed at the magnitude of your impact.   

About the role:

We have an exciting opportunity to join our team as an Associate Program Manager .   
Responsible for providing moderate program coordination functions. Responsible for supporting, promoting and coordinating the implementation, development, delivering and evaluation of a site wide program. Works with internal and external parties to organize the various components needed to initiate, run and conclude programs. Supports, promotes and coordinates the development of site wide programs and activities. Facilitates the administration process of departmental activities. Works under general direction.   

How You’ll Contribute:

Scheduling & Coordinating -Organizes and coordinates schedules, activities and special events. Coordinates conference/meeting preparation activities (checking and coordinating the logistics and technical support, making food and beverage arrangements, etc) and other related activities. May assist in special event planning.  

  • Provides moderate to advanced coordination for program activities to a manager or director of department that includes but not limited to: coordination of programs while working/communicating with internal and external parties to organize and coordinate the various components needed to initiate, run and conclude  
  • Evaluate and make recommendations based on analyses, observation and or feedback.  
  • Develops program schedules, may oversee purchase requisitions and invoice payments. Assists in developing departmental plans, goals, objectives, policies and procedures. 
  • Participates in special programs and performs other duties as required. 
  • Prepares and reviews documents independently and generates status/progress reports for ongoing and pending programs. 
  • Plans, arranges, outlines and drafts agenda, presentations and reports.  
  • Manage and track complex and active external meetings with., including follow-ups, contact info, action items. 
  • Synthesize verbal and written thoughts/notes/requests and other info into notes, action items, deliverables, and either address independently or direct to team members for follow-up. 
  • Collect and prepare information and background materials for use in discussions/meetings. 
  • Assist with ad-hoc tasks and projects and manage and collaborate on projects and priorities across teams and functions. 
  • Assist with event planning and logistics coordination for team meetings, all-hands meetings, customer meetings and any other type of meeting. 
  • Act as the central point of contact for coordination of department activities (team meetings, all hands, off-sites, lunches/dinners, team events) 
  • Prioritize people and situations in need of immediate attention and response to inquiries. 
  • Make occasional domestic and international travel arrangements and process travel expense reports based on direction from the traveler. 
  • Maintain organizational charts and email distribution lists. 
  • Manage expense report coordination and submission. 

This role is for you if you are:   

  • Extremely detail oriented and enjoy paying close attention to all of the small particulars when working on a task or project. 
  • A "natural planner" who can accurately scope out the complexity of projects and tasks, planning "3-steps ahead" and take pride in the organization. 
  • Enjoy anticipating the needs of the team and solving complex admin and operational issues before they even arise. 
  • Action-oriented with a can-do attitude, willing to do what it takes to get the job done on time and on target. 
  • Enjoys solving puzzles and working on problems of diverse scope where both analysis of data and judgment is required. 
  • Able to communicate effectively using multiple modalities including verbal, written, and presentation in a variety of settings including one-on-one, small and large groups, in-person and online. 
  • Knowledgeable about how organizations work and know how to get things done through both formal channels and an informal network. 
  • Comfortable in a fluid, high-growth environment and can effectively cope with change, shifting gears when needed to achieve results. 
  • Keen to learn and do more and believe that no task is too small. 

Requirements  

  • Bachelor’s degree.  
  • Minimum 3+ years of experience in event management or program coordination/management.  
  • Exceptional interpersonal skills to be able to influentially drive alignment among stakeholders while ensuring execution accountability across teams. 
  • Hybrid working model.  Requires 3 days in the office weekly. 
  • Comfortable working with the US-based teams in US time zones, as needed.  
  • Organized, attention to detail, and a high level of accuracy are required. 
  • Ability to work in a fast paced, dynamic environment 
  • Ability to analyze and solve problems effectively. 
  • Ability to work independently with minimal supervision.

Global Benefits to Help You Do Your Best Work

Leadership Principles Define How we Act

Our Leadership Principles outline a shared set of expectations for how we think and behave at Confluent. They’re an extension of our company values which we all live each day. You can learn more here.

Confluent is Remote-First

At Confluent, we care about how you work - not where. We encourage you to apply for positions outside of the listed job location or your immediate region.

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